File Import Settings

Spreadsheets (MS Excel based)

Cells containing only numerals and functions are skipped as it is assumed they do not contain data relevant to the import.

In-context preview can only be generated for a maximum of 200 columns in an imported file. Files with more than 200 columns will display the warning In-context preview was not generated. This limit does not apply to the columns that are marked Hidden in the original file.

File Types

  • .XLS

  • .XLSX

  • .XLT

  • .XLTX

  • .XLSM

  • .XLTM

OpenOffice or LibreOffice documents (.ODT, .ODS, or .ODP) are supported, but saving them in MS Office format before importing to Memsource is recommended.

Google Docs, Sheets, and Slides are automatically converted to .DOCX, .XLSX, or .PPTX, when imported via the Google Drive connector.

Import Options

  • Cell flow

  • Import comments

  • Import sheet names

  • Import hidden columns, hidden rows, and hidden sheets

    By default, hidden content is not imported.

  • Import other text

    Extract special values/names/attributes of the file which are not usually translatable.

  • Process HTML code

    In cases where file contains HTML tags (<b>, <span>, etc.)

    • Disables options other than Convert to Memsource tags

    • HTML Import Settings cannot be used to edit the default settings.

    • Cell flow "Rows, left to right" is applied

  • Convert to Memsource tags

    Apply regular expressions to convert specified text to tags.

    Disables options other than Process HTML code.

  • Import selected columns

    Enter a comma separated list of columns, e.g. A,C,Q

Multilingual Spreadsheet Files

Multilingual files are imported as multiple bilingual jobs with languages mapped before import. They are represented with multilingual_xlsx.png in the Jobs Table. If imported into several target languages, the Completed file is composed of all target languages.

  • Hidden sheets are not processed.

  • Dates and formulas where the displayed cell contents depend on the locale or the underlying values are not exposed for translation but automatically copied to the target columns.

  • Files are converted to XML on import. Most formatting, graphs and images are lost. Files with conditional formatting rules are not imported.

  • Some files cannot be converted to multilingual files due to software packages or versions of those packages.

  • When creating a job, if the file has standard Memsource standard language codes in the first row, it will be auto-detected as multilingual and be imported as separate jobs. Auto-detection is not applied to jobs imported from repositories

  • Although QA does not return tag and formatting errors, export may fail with a Could not be generated: exported file cannot be opened error message. This can happen due to a different tag order on the target side which is revealed by adding custom QA checks.

    The entries in the fields are the same for the source and the target.

    for Tags order (unpaired):

    ^.*\{1\}.*\{2\}.*$

    ^.*\{1\}.*\{2\}.*\{3\}.*$

    ^.*\{1\}.*\{2\}.*\{3\}.*\{4\}.*$

    for Tags order (paired):

    ^.*\{1\>.*\<1\}.*\{2\>.*\<2\}.*$

    ^.*\{1\>.*\<1\}.*\{2\>.*\<2\}.*\{3\>.*\<3\}.*$

    ^.*\{1\>.*\<1\}.*\{2\>.*\<2\}.*\{3\>.*\<3\}.*\{4\>.*\<4\}$

Import Options

Caution

Separators other than commas are not supported and will trigger errors.

  • Use HTML subfilter

    Imports HTML tags contained within the file. Tags can then be used with HTML File Import Settings. Paragraph tags <p> create new segments even if Segment Multilingual XLS is not selected. When using the HTML subfilter, other options are disabled.

  • Segment multilingual XLS

    Text is segmented by a general segmentation rule rather than one segment per cell.

    Caution

    Applying Segment multilingual XLS to a file that contains target text may result in a different number of segments in the source than in the target.

  • Set segment status of non-empty target

    Select default confirmation status and whether confirmed segments are automatically added to TM.

  • Source (column)

    Use lowercase or capital letters. For more columns, enter letters separated by commas with no spaces (A,D,G).

  • Target (column)

    There is one column for each target language. For more columns, enter letters separated by commas with no spaces (B,E,H).

  • Import specific rows only

    Enter rows to be imported (1,4,7).

  • Context key (column)

    Specify a context key that is saved with the segment to the Translation Memory and used for match context.

  • Context note (column)

    Columns are set as context notes (B,C). Notes will be displayed on separate lines.

  • Maximum length (column)

    Sets the maximum length of the translation. For more columns, enter letters separated by commas with no spaces (I,J,K).

  • Convert to Memsource tags

    Apply regular expressions to convert specified text to tags.

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