Admin Setup

Costs & Quotes

Quotes are created from an analysis using a Net Rate Scheme (optional) and Price List (optional). Quotes can be edited, emailed to a Provider or a Submitter, exported in the Reporting, and viewed in the Homepage Dashboard.

Memsource offers two types of quotes:

  • Automatically Created Quotes
    This option is available in all paid editions. When using the Automation Widget, the pricing information set in the widget's Service via the Price List will be used to create a quote and will be displayed to Submitters before the job is actually submitted. Quotes are also automatically created when using Automated Project Creation.
  • Manually Created Quotes
    Project Managers with Ultimate or Enterprise editions can manually create quotes in the project. Analysis must be generated before manually creating a quote. Quotes can not be created from an analysis generated by another organization.

Once the Submitter approves the price and submits the work, the quote is listed in the project, where the type always will be "Buyer" and the status will always be "Approved".

Creating Quotes

To create a quote, follow these steps: 

  1. In a project, click New in the Quotes panel.
    The New Quotes page opens.
  2. Provide a name for the quote.
    If left empty, the name will be Quote #1
  3. Select a provider from the dropdown list (Linguist or Vendor).
    The quote will be visible to the selected provider in their Memsource account and will be listed in the Quote Report results. If sharing is not required, leave this field empty.
  4. Select a Price list from the dropdown list.
  5. Provide a Currency​ and a Billing Unit​.
  6. If required, select a ​Net rate scheme​.
  7. If more than one available, select an ​Analysis​​ from the dropdown list.
  8. Click Next.
    The language pairing page opens.
  9. Select language pairs and pricing to include in the quote. Select the ​Language Pair​​ option to apply the same pricing to all pairs.
  10. Click Next.
    The Price breakdown​​ page opens.
  11. If pricing is accepted:
    • Click Save​. 
      The project page opens and the quote is added to the Quotes​ table.
    • Click Save & Email​.
      The project page opens, the quote is added to the Quotes​ table and is emailed to the selected Provider.
  12. If changes are required, click ​Previous to go back to the Price breakdown​ page

Editing Quotes

To edit a quote, click the pencil icon next to a selected quote on the Project page. 

Automation Widget Quotes (with the "Buyer" type), cannot be assigned to a Provider by editing.

Emailing Quotes

Project Managers can email quotes to either the assigned Provider (manual quote) or the Submitter (automatic quote) using the Email button in the Quotes section, the Save & Email button displayed during quote editing or the Save & Email button displayed when the quote was created.

Multiple quotes can be selected for emailing.

Emailing a Quote to a Submitter

When a Project Manager edits the price of the quote created through the Automation Widget, they should send an email notification to the Submitter using the Quote Updated email template with a link to the new quote. Once the email is sent, the quote's status is changed to For Approval.

The Submitter then can open the new quote and decide to Approve or Decline the new pricing information. Once the Submitter reacts to the new price, another email notification is sent to the Project Manager in charge, and the quote's status will change to either Approved or Declined

 

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